r/AiNoteTaker

Hey everyone, need some help.

We’re building a SaaS platform and need to partner with an AI notetaker/transcription provider. Our users will be using Teams, Google Meet, and Zoom for meetings, and we need to integrate an AI notetaker/transcriber into those meetings with an API connection back to our platform.

Unfortunately, Fireflies does not offer partnerships as we're building/scaling, so that option is off the table for now.

We’ve also looked at tools that let you build your own notetaker, like Nylas.ai and Recall.ai, but the pricing is around $0.50 per hour, which could get expensive quickly as we scale across users.

We need automated billing meaning when a user buys a seat from us, we will automatically enable the AI Notetaker

Does anyone know of a better solution, API provider, or potential partner for this use case? Any recommendations would be appreciated.

I used to struggle in taking notes during meetings, remembering things later, finding what I had to do for X person, what I agreed with Y person.
Now I solved my problems with this app I built with the goal to be my brain for meetings. During/after a meeting it does automatic transcriptions, summary, action items.
If you don’t remember something you can ask the AI chat in natural text things like “What was decided in the Sprint Planning a month ago?” and it will go through your meeting history and find it for you.
An interesting point is that I can also connect with my Notion, where I take all my notes, and now these notes are also part of this brain as a source of knowledge.
Now the best part: everything running locally, nothing goes to cloud services. No bots joining meetings, no data going to cloud providers. Privacy at maximum.

A one time payment (if you are sick of monthly payments, so this is for you) with half of the price for the first users.

Check it out:
https://appmemora.app/

I need decent admin controls for 200+ users that is actually friendly for teams since most seem optimized for google or zoom. What are teams heavy orgs using?

English is not my first language, so I used a translation tool to clean up the wording. The opinions are based on my actual experience using these tools.

I’ve been looking at a few meeting productivity tools lately because the category is starting to feel crowded. At first they all looked like some version of “AI meeting notes,” but after comparing them more closely, they seem to be solving slightly different problems.

Granola felt the most like a personal AI notepad. The landing page is very focused on taking rough notes during the meeting, then letting AI clean them up with the transcript afterward. I like that framing because it does not try to replace your thinking completely. It feels best for people who already take notes but want cleaner summaries, better recall, and less manual cleanup.

Fathom felt more execution-oriented. It is still about notes and summaries, but the positioning is more team workflow: searchable transcripts, action items, follow-ups, integrations, and keeping decisions visible across calls. I can see it fitting customer calls, sales, CS, or any team where the meeting needs to turn into next steps quickly.

Otter felt the most transcript-first. The strongest use case seems to be capturing live conversations, turning them into searchable knowledge, and letting people ask questions across past meetings. I would probably think of it first when the transcript itself matters, like interviews, lectures, internal knowledge, or situations where people need to revisit exactly what was said.

Fireflies felt broader and more enterprise-like. It covers recording, transcription, summaries, search, integrations, conversation intelligence, and even real-time suggestions/coaching. It seems useful if a team wants a central meeting archive with analytics and workflows on top. The tradeoff is that it can feel like a bigger system, not just a lightweight note tool.

Relly was the roughest one because it is still beta, but it is aiming at a different part of the meeting. Instead of only summarizing after the meeting, it tries to show draft artifacts during the meeting, like a spec, research card, or rough product direction. The idea is that people can react to the same concrete thing while the meeting is happening, instead of discovering later that everyone had a different mental picture.

My takeaway is that “AI meeting notes” is too broad as a category. Some tools are better for personal notes, some are better for follow-up work, some are better as searchable archives, and some are starting to push closer to shared outputs during the meeting itself. The right choice probably depends less on which tool has the longest feature list, and more on where your meetings usually break down.

I want to take notes from 3hrs+ video lecture , transcription + structured note without chitchat...which app will be good enough?

Free/ reasonable price..