u/Archenic

Hello,

I am an Administrative Assistant at a university research center. I moved departments recently to a new job and I'm not used to scheduling at this scale. Before, the largest meetings I scheduled were maybe 8 people, tops.

Our lead wants to have 90-min monthly meetings where ideally the admin on our team (him, co-director, myself, 2-3 other employees), 6 PIs, their various lab members (~13 people), and 2 other people from another key center join. If people can only attend part of the meeting, that is okay.

I can see Google Calendars for our lead/my team, and the 2 from the other center. 3 of the PIs claim they have accurate Google Calendars (don't quite think they do) but the other 3 do not and prefer to be emailed directly to schedule.

I used a whenisgood poll and found a date almost everyone but 3 PIs could make. All their labs are represented regardless.

However, my lead wants an alternative that prioritizes the 6 PIs. The only thing I can think of is to go back to the whenisgood, remove the responses from all less relevant people, list out all the times most PIs said they could make it (because there isn't a single half hour all of them can make) in 90 minute increments and ask if they could make all or part of those times. And hope the answer is favorable.

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This is...probably more information that you needed. So I guess I'm asking for tips on how to untangle this specific situation, and what else I could do for future monthly meetings so this doesn't happen again.

I have not signed up for eToro. But I received an email claiming I did under a random string of letters/numbers as my username.

How do I close this? I reached out to their customer support and received no response.

My team has a meeting every week at 10am, usually. Sometimes, due to other conflicts, we move it to other times. Zoom has created one of these meetings for every week, at the same time. I get a notification for it even when I need to move the meeting to another hour.

I'd rather it just be listed as one single standing meeting but I don't know how to change it and get rid of these.

I meant to send a list of guests to our shared events email, but I accidentally sent it on my personal. Is there a way to copy the guest list (and their responses) from my personal g calendar to the shared events one?

I went from Program Assistant for a scholarship office to an Administrative Assistant for a (brand new) research center at my university. I'm one week in this role and I've met some research administrators and work with one closely. Eventually I'll talk to them about it, but I'm busy trying to learn how to do this job for now. I'm planning to stay here for just a year (if I am lucky).

I'm curious if anyone else went from Administrative Assistant to Research Administrator? It seems like a fairly common path, but I'm wondering what skills I should try to build, how it is different from Admin Assistant, what the biggest stresses of the job are, etc.