u/bernardocastro

Hey,

I’ve been working on a problem that sounds small at first, but becomes surprisingly annoying as teams grow: managing email signatures across a company.

Although there are already large companies working in this area (CodeTwo, Exclaimer).

For teams using Microsoft 365, signatures usually end up outdated pretty fast — wrong job titles, old phone numbers, inconsistent branding, people copying old templates, etc. Every employee update turns into another manual task.

So I built a Microsoft Entra ID integration for Bybrand to automate most of that process.

Quick demo: https://youtu.be/OFPUAEM4B9c

The idea is simple:

Import users directly from Microsoft Entra ID
Automatically generate Outlook signatures using directory data
Keep names, roles, phones, and departments synced
Reduce outdated or inconsistent signatures
Let employees access official signatures directly inside Outlook via the add-in

Honestly, this came from seeing how much time admins waste fixing signatures manually — especially in growing companies where people are constantly changing roles or joining/leaving teams.

More details here:
https://www.bybrand.io/integrations/microsoftentra

Regards.

I'm the COO of a rapidly growing startup in a highly regulated industry. We will be hiring and working globally.

As we grow our team, I want to ensure that all of our staff have easily configurable, consistent signatures across their mobile / desktop accounts.

Because of the haphazard way that MS apps handle signatures, my interim solution of a carefully formatted Google Doc template is running into issues. E.g. Outlook mobile is weird about inline images, a line feed can be 1 or 2 lines depending on what platform you're on, etc.

I did some research on the major entrants in this category (CodeTwo, Letssignit, Exclaimer, etc) but I have realized that some of them route messages through their servers which is a compliance nightmare. I need something:

→ EASILY configurable for end users, I have some that have the technological prowess of a turnip (but they are very, very good at everything else they do). Getting people to copy and paste my template into Outlook was enough of a hassle -- but manageable.

→ Can be server-administrated, but can NOT have emails go through third party servers.

→ Decent support. I have enough to deal with that I don't also need to babysit.

I do NOT need all sorts of fancy analytics, banners, and other annoying shit that people lump into their signatures. I just need consistent signatures that maintain formatting + images and our disclaimer.

Thank you!

We launched a Microsoft Entra ID integration for managing email signatures in MS 365