Using Craft as a brains-dump
I keep dreaming of a workflow that would make Craft the perfect brain-dump app and second-brain system. It already has many of the right building blocks, but the connections and automation between them still feel limited.
My ideal workflow would look something like this:
- I quickly capture anything:
- web links
- screenshots
- voice memos
- tasks
- reminders
- quick thoughts
- Everything goes straight into a universal inbox with minimal friction.
- Later, during processing, I add tags, properties, or relations.
- Based on those tags/properties, items are then automatically collected into:
- folders
- collections
- dashboards
- documents
- project spaces
At the moment, Craft feels very close, but there are still some structural limitations:
- Tags are still quite limited and not deeply integrated into workflows.
- Collections are restricted inside their parent documents rather than acting globally.
- Shortcuts can append to documents, but not directly into collections/databases/views.
- Captured content cannot easily include active elements like mentions, backlinks, or relations during quick capture.
- There is still friction between “capture first” and “organize later.”
What I would love to see:
- A true global inbox
- More powerful tags/properties
- Dynamic smart collections based on filters
- Global collections/databases not tied to one document
- Better automation rules
- Shortcut support for adding structured objects directly into collections
- Ability to create mentions/backlinks/relations during capture
- More object-based workflows rather than purely document-based organization
Craft already has one of the best writing and UX experiences out there. These kinds of workflow improvements could make it an incredible PKM and second-brain platform as well.