u/JanFromEarth

I have a client who must pay some bills in cash so they withdraw from the ATM. As you might imagine, this results in the use of cash with no idea what it was used to purchase. I am wondering how your organization handles this. My thought is to set up a rule where all ATM withdrawals go to an asset account called cash or atm cash. I would then make categorizing transactions and making the atm cash account zero as part of month end close.

1. How do you handle atm withdrawals?

2. Any thoughts on my approach?

I do a lot of volunteer work helping nonprofits set up or fix their QBO implementations. I often find where the person trying to do the posting has screwed things up. It is usually pretty straightforward such as a duplicate posting. I am trying to determine how to interact with the client when I discover these issues.

We generally meet twice a week for 3 weeks but this stuff is so obviously wrong I hate to waste any of the Zoom hour on this stuff. I am hoping for some suggestions. I generally handle it in one of three ways:

• Create a Zoom video of what I found and how I think it should be corrected. This is the easiest and fastest way to document it.
• Write up a description of what went wrong and what is needed to fix. This takes longer and is hugely boring.
• Just do it and mention it to them later. Obviously the fastest but I am not comfortable doing this.

How would you handle this issue?

I wonder if this is limited to my experience but I find asking my fellow Americans a question usually generates lots more information than needed to answer. I am pretty sure they are doing a "data dump" because they want someone else to actually answer. Even something as simple as scheduling a Zoom meeting for Wednesday at 3 or Thursday at noon results in a litany of information about that person's schedules on those days.

I have been implementing Quickbooks in nonprofits as a hobby for 10 years now. Most nonprofits use QB because of the huge discounts given by Intuit. I have a stable set of tasks which have to be performed both my me and by the client. I have found using a sharable Google doc for status and assignments to be an effective tool for asynchronous communication with the pro bono clients but trying to put in an entire project plan makes it too cumbersome. I played with some project management tools like Clickup but that feels like overkill and, since I am doing this work for free, I am not excited about paying for these tools. My thought would be to create a simple, shared, Google Sheet but I hate losing the editing tools of a Google Doc.

I am mostly looking for some "here is what I would do" sort of advice and suggestions.