Xero Clean-Up & Project Accounting Specialist Required (Interior Design Firm)
Hi all,
I run a boutique interior design firm in Singapore and have been using Xero since late 2020. The account currently holds ~1,100 transactions.
I’m looking to engage an experienced accountant/bookkeeper to take full ownership of restructuring and managing my accounts properly. To be direct, I’ve worked with multiple firms over the past few years and have yet to resolve fundamental issues due to poor handovers and lack of continuity. I’m no longer looking for basic bookkeeping support—I need someone who understands the nuances of project-based businesses and can implement a system that actually works.
The key issues are:
1. Non-functional project tracking
Project tagging was set up but is unusable in practice. Projects are not consistently tied to specific locations, and because I work with recurring suppliers across multiple jobs, there is currently no reliable way to track P&L per project.
Time tracking is not required—my focus is purely on accurate financial tracking, not hours logging.
2. Incorrect revenue recognition
Revenue is currently recorded based on payments received rather than total project value. Given that my projects are milestone-based, I believe revenue should be structured against full contract value and progressively reconciled. The current setup is distorting financial visibility and cash flow positioning.
3. Misalignment between accounts and tax
Despite the accounts reflecting a negative position, I am still being taxed on recorded earnings. I need clarity and correction on how this has been handled.
What I’m looking for:
- Proven experience with project-based accounting (interior design, construction, or similar industries preferred)
Ability to diagnose, clean up, and rebuild an existing Xero account properly
-A clear methodology for project tracking (without excessive manual tagging)
-Strong understanding of revenue recognition for milestone-based projects
-Someone who can work independently without repeated handholding
Ability to read Mandarin is a plus.
If this is within your scope, please share:
-Your relevant experience
-How you would approach restructuring this setup & how long
-Your fees and engagement model
If you know a strong accountant who fits this scope, feel free to send me a DM.
This is a clean-up and rebuild exercise, not just maintenance.
Thank you.