Personal Gmail/Google Drive for HOA Board? [MO] [SFH]
Background: HOA of 42 homes, no management company. A previous board member helped transition from everything paper-based to Google Drive...but she has moved and I inherited it. She created everything connected to her own work Google Drive and added our current board members as users. No HOA/board email exists. We just share current members' email addresses with residents.
Current issue: At this point, we need an email for the HOA 1) to start getting paperless bank statements and bills (it'll save us $$) and 2) to centralize record-keeping between board member transitions. I simultaneously want to set up an associated Google Drive for the HOA to get everything separated from the former member's drive. (She's great, no worries with her, but it's time to move on.) I have downloaded all the files, currently about 92 MB.
Question: Can I set up a personal Gmail and Google Drive (as if this was a singular person), such as "ShadyLaneHOA@gmail.com" or do I need to set it up as a Google Workspace account, to the tune of $7/month? We do not need individual board member email addresses; I picture that all board members would have login information and could check the email and access the drive. No need for any other features at this time. Will this work? Pros & cons? Tips for proper setup?