u/823kanav

I’m trying to build a scalable task management system in Notion for a small but growing team, and I’ve hit a structural limitation.

What I want:

• One master task database for the entire company
• Different teams (design, sales, ops) should only see their tasks
• External alliance should only see tasks related to their own project
• Minimal duplication (ideally no copying tasks across databases)
• Clean system that scales

The problem:
Notion requires access to the original database for linked views to work.

So:

• If I don’t give access → people can’t see anything
• If I do give access → they can remove filters and see everything